Event Marketing Specialist

San Clemente, CA

Full Time

Mid Level

Job Title: Event Marketing Specialist

Reports To: Director, Marketing

About the Job:

We’re looking for an Event Marketing Specialist to join our team and help bring our events to life. From national conferences to industry trade shows and customer happy hours, you’ll play a key role in making sure every detail is handled and every event runs smoothly.

This role is perfect for someone who is organized, detail-oriented, and thrives in a fast-paced environment. You’ll coordinate logistics, tradeshow item needs and coordinate with our digital marketing specialist in designing and putting items together to ensure our team shows up prepared and polished at every event.

You Will:

Coordinate logistics for conferences, trade shows, and company-sponsored events
Manage booth shipping, setup, and teardown with internal teams and vendors
Handle hotel bookings, travel coordination, and itinerary information for team members attending; team members will be responsible for booking their own hotel/travel plans, you just need to provide them with details (i.e. dates, hotel codes, etc.)
Support planning and execution of happy hours, dinners, and customer meetups
Track conference deliverables (deadlines for sponsorships, presentations, signage, swag)
Collaborate with design/creative to produce event assets and swag
Maintain event budgets, track expenses, and manage vendor invoices
Keep internal teams aligned by sharing event details, prep documents, and post-event recaps
Handle communication with artists for our monthly top seller awards
Occasional travel to provide onsite support for key events

You Should Have:

2–4 years of experience in event coordination, field marketing, or related role
Highly organized, with a knack for juggling multiple projects and deadlines
Strong communication skills (written, verbal, and cross-team collaboration)
Comfortable managing vendors and negotiating event logistics
Proficiency in project management tools (Asana, Monday, Trello) and G Suite/Office
Bonus points for experience with event software (Cvent, Splash) or CRM/marketing tools (HubSpot, Salesforce)
Ability to travel up to ~20% for event support

Remote Work Option:
Our office is based in San Clemente, California.
We are open to remote workers, but will give preference to local candidates.

Compensation:
The salary range for this position is $70,000 - $90,000 USD. We also provide a comprehensive benefit plan with a 401K match.

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There is potential for this position to be remote, however preference will be given to a local candidate. Are you currently within commuting distance from an office in San Clemente, California?*

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